IT AMC Proposal Checklist: What to Prepare Before Requesting a Quote
Use this practical pre-proposal checklist to gather your asset counts, location details, and SLA preferences for a fast, accurate IT AMC quotation.
Key Strategic Takeaways
- You only need approximate asset quantities by category to receive an initial proposal; exact serial tagging happens during onboarding.
- Grouping your locations into Critical (HQ/Server Rooms) and Standard (Branch Offices) helps optimise SLA pricing.
- Use our guided 5-step Request a Proposal wizard to submit your checklist in under two minutes.
1. Hardware & Infrastructure Summary
Start with an approximate count of the devices you want covered under the maintenance contract:
- End-User Devices: Number of desktops/workstations, corporate laptops, multi-function printers (MFPs), barcode scanners, and desktop UPS units.
- Network & Security Gear: Number of managed L2/L3 switches, routers, wireless access points, and firewall/UTM appliances.
- Server & Storage Infrastructure: Number of physical rack/tower servers, virtualisation hosts, and SAN/NAS storage arrays.
- Data Centre / Server Room Facilities: Number of server racks, precision PDUs, and online UPS systems.
2. Location & Coverage Requirements
List the cities or states where your equipment is installed and define the operating hours for each site:
- Primary HQ / Server Room Location: City, state, and whether 12×6 or 24/7 support is required.
- Branch / Regional Locations: Total number of additional offices and whether standard 8×5 Next-Business-Day (NBD) onsite support is sufficient.
- 24/7 NOC Monitoring: Identify which critical servers, firewalls, or WAN links require round-the-clock SNMP/ICMP alerting.
Ready to Submit Your Scope?
Click "Request a Proposal" anywhere on this page to launch our guided 5-step wizard. Even if you only have rough estimates today, our solutions engineers will help refine your asset baseline during a complimentary consultation call.
Related IT AMC Guides & Best Practices
What Is an IT AMC? Overview, Benefits, Coverage & Enterprise Use Cases
Understand how an IT Annual Maintenance Contract (AMC) structures preventive care, remote helpdesk support, and SLA-bound field engineering for business infrastructure.
IT AMC Pricing Guide: Cost Factors, Quotation Requirements & Budgeting
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IT AMC vs. Warranty vs. OEM Support: Key Differences & Responsibilities
Compare base manufacturer warranties, OEM care packs, and multi-vendor IT Annual Maintenance Contracts to eliminate support gaps across your estate.
Have Specific Scope or SLA Architecture Questions?
Connect with our enterprise technical team to benchmark your SLA expectations and inventory requirements.